Specialty Vendor Application

STEP 1: Watch the Old Town Christmas Festival Q&A live video on Facebook and review the complete application details.

STEP 2: Review the Festival Map. Specialty vendors have the opportunity to select a specific booth location for an additional $40.

STEP 3: Complete the application below. **Direct Sales vendors can apply starting July 16th at 9AM.

STEP 4: Call us to make payment within 24 hours or you will need to reapply.

Old Town Christmas Festival 2018 Specialty Vendor Application
DATE:            December 1st, 2018
TIME:            9AM-9PM
WHERE:        100 N Brushy St, Leander, TX 78641
BOOTH PRICES:
10×10 Single Booth $150
10×10 Specific Single Booth $190
The general rules of Old Town Christmas Festival is incorporated into and made a part of this contract and shall be binding on the parties hereto.
  • All display equipment, tables, tents, etc are to be furnished by vendor. Tents are a requirement along with 160 lbs of tent weights (40 lbs per leg). No early tear-down.
  • All booths must have a representative present at all times during the festival hours of operation.
  • All booths should be open from the front only.
  • Vendors are not permitted pets or vehicles on the grounds.
  • Vendor agrees to assume all liability for damages or loss caused to the premises on their exhibit area by reason of their exhibit and agree to indemnify and hold harmless the LEANDER CHAMBER OF COMMERCE & VISITORS CENTER, the sponsor of the event, its directors, officers and members for all liability which might ensue by reason of his/her exhibit or presence at the event.
  • Vendors shall indemnify the Leander Chamber of Commerce & Visitors Center against all liability resulting from negligence of the vendor, their agents or employees and shall reimburse the Leander Chamber for any loss or expense incurred by reason of negligence. The LEANDER CHAMBER OF COMMERCE & VISITORS CENTER is not responsible and does not guarantee against loss or damage due to theft, fire, wind, hail, rain, accident, sunlight, cold or injury or any other acts of God.
  • Vendors may NOT assign this contract or their space or sublet all or any part of their space.
  • Vendors are solely responsible for all sales, taxes, permits, etc.  OTCF will not provide change or credit card transfer.
  • Heaters are not permitted.
  • Lights are required. Electricity is limited; specialty vendors can purchase a specific booth on the map indicated with electric (booths 47-71). Quiet generators are allowed. We also can recommend battery-operated LED lights.
The Leander Chamber of Commerce & Visitors Center reserves the right to reject or prohibit any exhibit, proposed exhibit or part thereof, including without limitation, any person, articles, conduct, printed matter, catalogues or souvenirs that, in its opinion, are not suitable to and in keeping with the character of the OLD TOWN CHRISTMAS FESTIVAL.
NO REFUNDS WILL BE MADE AFTER ACCEPTANCE DATE OR DUE TO WEATHER. If in the event there is severe weather, there will be a Christmas Market held December 8. OLD TOWN CHRISTMAS FESTIVAL MAY BE CANCELLED AFTER COMMENCEMENT DUE TO ACTS OF GOD OR OTHER ACTIONS THAT MAY ENDANGER PARTICIPANTS OR EXHIBITORS.  BY SIGNING BELOW, THE EXHIBITOR ACKNOWLEDGES RECEIPT, UNDERSTANDING AND AGREEMENT TO THESE RULES AND REGULATIONS.
VENDOR GUIDELINES
  • Each booth space is 10’x10’.
  • Must be a food vendor to sell beverages, soft drinks and/or water.
  • Electricity is limited to certain areas. If you would like electricity, you must select a specific booth indicated on the map (booths 47-71 include electric). Selection of a specific booth is an additional $40. Vendors are required to bring their own electrical cords – bring long cords as electric may be up to 150 ft away.
  • All vendors are permitted to bring quiet generators.
VENDOR SETUP & EVENT DAY OPERATIONS
  • Setup may begin on Saturday, December 1st, starting at 6:00 am and all cars must be out of the grounds by 9:00 am. Your assigned check-in time will be given to you the week before the festival. If you miss your assigned time, you will not be allowed to check in.
  • All vendors must be open for business from 10:30 am-8:30 pm.
  • Parking: Vendors may park in the festival area only long enough to unload. Vendor and public parking is available just outside of the grounds, located in yellow on the map.  Parking inside the grounds will be allowed in the lot indicated but that lot will not be open for exit until after the last person has left the grounds (we estimate this will be around 10pm).
  • Tear-down will begin after 9:00 pm. NO EARLY TEAR-DOWN. No cars will be allowed inside festival grounds between 9am-10pm or until the roads are cleared.
  • If you would like to leave prior to 10pm, you will need to dolly your items out of the festival.
BONUS BENEFITS OF PARTICIPATING
  • All vendors are listed on our website and we link all vendors to the site for continued shopping!
  • When you donate an item for us to use at a future chamber event, we will advertise it on the Old Town Facebook and event page. Minimum value of $50 for advertisement.
Application: Please fill in the application below and then call to make payment 512-259-1907.